You don’t need 500 prompts.
Last year, I saved 47. Prompts for emails, social posts, editing, brainstorming—you name it. I even had a folder called “Advanced Prompts” I never opened. Not once.
I was spending more time digging through old prompts than getting anything done.
Then it clicked: 90% of what I do comes down to four prompts. I just tweak the details each time.
So here they are—the four prompts I use every day, how I run them fast, the one line that instantly makes any prompt smarter, and how I keep them organized so I never go hunting.
The 4 Prompts
1. Idea Generator
When I use it: Monday mornings. Whenever I feel stuck. When my brain’s offline.
The prompt:
You are a marketing assistant for my AI marketing and education agency. Give me 10 specific content ideas about [topic], focused on [type of audience]. Make them practical and not fluffy.
Example: I typed in “email marketing automation” and “small business owners who think AI is scary.” Got 10 ideas in 30 seconds. Turned three into newsletters and one into a workshop.
The keyword here is “specific.” If you leave that out, you’ll get bland stuff like “5 Tips for Email Marketing.” Add it in, and you get ideas like “How to write welcome emails when three of your subscribers are your mom.”
2. Writing Improver
When I use it: After a brain dump. Before sending anything important.
The prompt:
Here is some rough text:
[paste your word vomit here]
Rewrite this to be clearer, more engaging, and easy to read. Keep the original meaning.
Example: I voice-recorded some thoughts about AI—full of “ums” and half-finished ideas. Dropped it into this prompt. Got back something sharp and polished.
This prompt saves me hours. I don’t try to write perfectly anymore—I just get my ideas down and let AI clean it up. It’s like having an editor who never sleeps (or judges).
3. Long Text Summarizer
When I use it: Before meetings. Anytime someone sends me a novel-length email.
The prompt:
Here is a long text:
[paste text]
Summarize it in 5 bullets, written for a busy founder who has 30 seconds.
Example: I needed to understand a 15-page report on AI regulations. This prompt gave me five solid takeaways in under a minute.
The phrase “busy founder who has 30 seconds” forces AI to cut the fluff and focus on what matters.
4. Repurposer
When I use it: After writing a newsletter. When I need social posts but my brain’s out of gas.
The prompt:
Here is a piece of content:
[paste text]
Turn this into 3 short social posts. Each one should stand alone and be easy to skim.
Example: I wrote an email about why AI tools fail. Used this prompt to turn it into three LinkedIn posts in five minutes. Each one focused on a different takeaway, so they felt fresh—not copy-pasted.
How I Use These Prompts Fast
Using the same prompts daily means no overthinking. I plug in the info and go.
My workflow:
Write messy thoughts or paste whatever I’m working on.
Pick one of the four prompts (they’re saved, so it takes seconds).
Edit the output to sound like me.
Start to finish? Usually under 10 minutes.
Tools I use:
Raycast (Mac) – All four prompts are saved as snippets. I type something like “;ideagen” and the full prompt appears instantly.
Notion database – Keeps everything organized and accessible from anywhere.
Together, these two tools make sure I can grab the right prompt in under three seconds.
If you’re on Mac, Raycast is a no-brainer. On Windows, try TextExpander or PhraseExpress—same idea.
The One Line That Makes Any Prompt Better
Here’s the secret:
Ask me clarifying questions until you are 95% confident you can complete the task.
Without this line, AI guesses—and often misses. With it, AI asks smart questions first, then gives way better results.
Example: Last week, I used this with my idea prompt. AI asked:
What industry are your clients in?
What’s their biggest AI challenge?
Do you want how-to content or strategic ideas?
I replied with three quick answers. The ideas that came back? Way better.
This line forces the AI to think before responding. It changes the whole dynamic.
How I Keep My Prompts Organized
Searching through old files is a waste of time. Here’s my setup:
Where I store them:
Raycast snippets – For quick access.
Notion database – For organizing everything else.
Inside the Notion template:
Prompts are sorted by category (Ideas, Writing, Summary, Repurpose)
I track which ones I use and when
There's a notes section for tips and examples
Clean layout—no clutter
Naming tip: Use names that explain what the prompt does.
Bad: “Mega Prompt Deluxe 9000”
Good: “Newsletter Draft Builder”
Clean-up rule: If I haven’t used a prompt in 30 days, I delete it. No “just in case” folders. My top five prompts are pinned and easy to grab.
Want the template? Grab it here.
What To Do Next
Here’s the truth: You don’t need more prompts. You need better ones—and a system to use them consistently.
These four cover almost everything I do.
Try this today:
Pick one prompt and use it. Not tomorrow. Today.
Download the Notion template and add your favorite prompts.
If you're on Mac, set up Raycast. If you're on Windows, use TextExpander or PhraseExpress.
That’s it. Fast, repeatable, and no more digital clutter.
Reply and tell me which prompt you tried. Or share one you already use—I love seeing how people make these tools their own.
P.S. Add the “ask me clarifying questions” line to your next prompt. It’ll surprise you how much better the results are.
P.P.S. Still sitting on 47 prompts you haven’t touched in months? Grab the template, get organized, and stop digging through files at midnight.